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Terms of Use

Accounts Payable Portal (AP Portal) of Sanitary Care Products Asia, Inc. · Last updated October 28, 2026

1. Scope and Acceptance

These Terms of Use govern access to and use of the Accounts Payable Portal owned and operated by Sanitary Care Products Asia, Inc. (SCPA). By logging in to the Portal, you confirm that you have read, understood and agree to be bound by these Terms. If you do not agree, you must not access or use the Portal.

These Terms are intended to support, and not supersede, the Company's Code of Conduct, and policies. In the event of any inconsistency, the Company's policies shall prevail.

2. Definitions

  • User - any person granted an account to access the Portal.
  • Portal Data - all information entered into, generated by or stored in the Portal, including forms, documents, rates, vendor details and payment records.
  • Administrator - a person authorized by the Company to approve accounts and assign branches, departments and roles.

3. Eligibility and Authorized Use

Access to the Portal is limited to employees of the Company and other individualsauthorized by the Company. Each account is subject to approval by an Administrator, who assigns the User's branch, department and roles. Users shall access only the functions and information that their assigned roles permit, and solely for the performance of their duties to the Company.

4. Account Security

  • Accounts are personal and non-transferable. Users shall not disclose their password or permit any other person to use their account or Microsoft sign-in.
  • Users are accountable for all activity carried out under their account.
  • Any actual or suspected unauthorized use of an account must be reported immediately to an Administrator or the IT Department.
  • As a security measure, an account is temporarily locked after repeated unsuccessful log-in attempts.

5. Acceptable Use

In using the Portal, Users shall:

  • Ensure that all forms, amounts, rates and documents entered are accurate and complete to the best of their knowledge;
  • Upload only documents that relate to the transaction being recorded; and
  • Review, approve or reject forms only within the authority of their assigned roles, and never approve their own entries to circumvent a control.

Users shall not:

  • Enter false or misleading information, or alter records to conceal an error or irregularity;
  • Attempt to access data or functions beyond their authorized roles, or circumvent any security measure of the Portal;
  • Interfere with the operation of the Portal or introduce malicious code; or
  • Copy, export or disclose Portal Data for any purpose other than their work for the Company.

6. Confidentiality

All Portal Data, including vendor and trucker details, rates, invoices, payments and NetSuite records, constitutes confidential information of the Company. Users shall disclose such information only to persons who require it in the course of their work, and this obligation shall continue after the User's employment or engagement with the Company ends.

7. Monitoring and Audit

The Portal records each log-in attempt, including its date, time, IP address and browser, and each action taken on a form, including the User who performed it and when. The Company may review these records for security, audit, compliance and investigation purposes. Users have no expectation of privacy in their use of the Portal beyond that provided under applicable law.

8. Data Privacy

The Company processes personal data in the Portal, such as Users' names, email addresses, branches and activity records, for the purposes of operating the Portal, controlling access and maintaining audit records. Such processing is carried out in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its implementing rules and regulations, and the Company's privacy policy. Requests to access or correct personal data may be directed to an Administrator.

9. Intellectual Property

The Portal, including its software, design and content, and all Portal Data are the property of Sanitary Care Products Asia, Inc. (SCPA). Nothing in these Terms grants any User any right, title or interest in the Portal or Portal Data other than the limited right to use the Portal as provided herein.

10. Availability and Disclaimer

The Company endeavors to keep the Portal available and accurate but does not warrant uninterrupted or error-free operation. The Portal may be unavailable during scheduled maintenance or for reasons beyond the Company's control. Users remain responsible for maintaining the records required under Company policy, independently of the Portal.

11. Suspension and Termination of Access

An Administrator may modify a User's roles, or suspend or deactivate an account, at any time, including upon a change of position, separation from the Company or a breach of these Terms. Any misuse of the Portal may result in disciplinary action under the Company's policies and in civil or criminal liability under applicable law.

12. Amendments

The Company may amend these Terms from time to time. The date above indicates when the Terms were last revised. Continued use of the Portal after an amendment takes effect constitutes acceptance of the amended Terms.

13. Contact

Questions concerning these Terms or a User's account may be directed to the Corporate Planning Team at cpt@scpa.com.ph or the IT Department at it@scpa.com.ph.